Career Opportunities

Executive Assistant

Posted on: Friday, January 29, 2021
Organization: Rubitection
Location: Rochester, NY or Remote

Job Description:

  • Preparing financial statements, reports, memos, invoices letters, and other documents.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming emails, submissions, and distributing them as needed.
  • Making travel arrangements for executives.
  • Performing office duties that include ordering supplies and managing a records database.
  • Experience as a virtual assistant.
  • Opening, sorting and distributing incoming faxes, emails, and other correspondence.
  • Provide general administrative support.
  • Support in scheduling meetings and managing calendars.
  • Reviewing job applicants and supporting the hiring process and the new employee intake.

Required Skills:

  • Proven experience as an executive assistant or other relevant administrative support experience.
  • In-depth understanding of entire MS Office Suite.
  • High school diploma or equivalent.
  • Ability to organize a daily workload by priorities.
  • Attention to detail.
  • Self motivated and driven.
  • Problem solving skills.
  • Organized.
  • Team player.
  • Ability to work independently.
  • Responsive and flexible in responding to last minute deadlines.
  • Experience with professional and corporate written and oral communication.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.

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